1. Introduction

Welcome to PhilonBrown Nigeria Limited, hereinafter referred to as (“Company”, “we”, “us”, or “our”).

We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, store, and protect your personal information when you visit our website, interact with our services, submit enquiries, apply for employment opportunities, or otherwise engage with us.

This Privacy Policy should be read together with any other privacy notices that may be provided at the time we collect personal data.

 

2. Data Controller

The data controller responsible for your personal information is:

Philon-Brown Nigeria Limited
Address: 13 Jere Street, Garki, Abuja
Email: info@philonbrown.com
Telephone: +2348160561605

For privacy-related enquiries, requests, or complaints, please contact us using the details above.

 

3. Personal Data We Collect

Depending on your interaction with us, we may collect the following categories of personal data:

Identity Information

• Full name
• Title
• Date of birth (where applicable)

Contact Information

• Email address
• Telephone number
• Postal address
• Company address

Employment Information

• Curriculum vitae (CV)
• Employment history
• Educational qualifications
• Professional certifications
• References

Business Information

• Company name
• Position or job title
• Industry sector

Technical Information

• IP address
• Browser type and version
• Device information
• Operating system
• Referring website
• Website usage information

Communication Information

• Enquiries submitted through contact forms
• Correspondence with us
• Customer service interactions

Marketing Preferences

• Communication preferences
• Consent choices

 

4. How We Collect Personal Data

We collect information:

Directly From You

When you:

• Submit an enquiry
• Request a quotation
• Contact us
• Apply for employment
• Subscribe to communications
• Complete forms on our website

Automatically

Through:

• Cookies
• Analytics technologies
• Server logs
• Security monitoring tools

From Third Parties

Where permitted by law, we may receive information from:

• Recruitment agencies
• Professional references
• Publicly available sources
• Business partners

 

5. Purposes and Legal Bases for Processing

We process personal data only where we have a lawful basis to do so.

Contractual Necessity

To:

• Respond to project enquiries
• Prepare quotations
• Deliver services
• Manage business relationships

Legitimate Interests

To:

• Improve our website and services
• Protect our systems and information
• Prevent fraud and abuse
• Manage business operations

Legal Obligations

To:

• Comply with applicable laws
• Meet regulatory requirements
• Respond to lawful requests

Consent

Where required, we rely on your consent to:

• Send marketing communications
• Place non-essential cookies
• Process information where consent is legally required

You may withdraw consent at any time.

 

6. Data Minimisation

We are committed to collecting and processing only the personal data that is necessary for the specific purpose for which it is collected.

We:

• Limit data collection to what is relevant and necessary.
• Avoid collecting excessive information.
• Review retained information periodically.
• Delete or anonymise information that is no longer required.

 

7. Cookies and Similar Technologies

Our website may use cookies and similar technologies for:

• Essential website functionality
• Security
• Performance monitoring
• Analytics
• Preference management

Where required by law, non-essential cookies are activated only after obtaining your consent.

You may manage cookie preferences through our cookie preference centre.

 

8. Consent Records

Where processing is based on consent, we maintain records demonstrating:

• The consent provided
• The date and time consent was obtained
• The consent method used
• The categories of processing consented to
• Any subsequent withdrawal of consent

We retain only the minimum information necessary to demonstrate compliance and accountability.

Consent records are maintained in accordance with applicable legal requirements and data minimisation principles.

 

9. Disclosure of Personal Data

We may share personal information with:

Service Providers

Including providers of:

• Website hosting
• Cloud services
• IT support
• Analytics services
• Email services

Professional Advisers

Such as:

• Lawyers
• Auditors
• Accountants

Regulatory Authorities

Where required by law.

We do not sell personal data.

10. International Data Transfers

Where personal data is transferred outside your country of residence, we implement appropriate safeguards, including:

• Standard contractual clauses
• Adequacy decisions
• Contractual protections
• Other legally approved transfer mechanisms

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11. Data Retention

We retain personal data only for as long as necessary to:

• Fulfil the purpose for which it was collected
• Meet legal obligations
• Resolve disputes
• Enforce agreements

Retention periods vary depending on the nature of the information and applicable legal requirements.

When data is no longer required, it is securely deleted or anonymised.

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12. Your Data Subject Rights (DSR)

Subject to applicable law, you may have the right to:

Right of Access

Request a copy of your personal data.

Right to Rectification

Request correction of inaccurate or incomplete information.

Right to Erasure

Request deletion of your personal data.

Right to Restrict Processing

Request limitation of processing activities.

Right to Data Portability

Receive personal data in a structured, commonly used format.

Right to Object

Object to certain processing activities.

Right to Withdraw Consent

Withdraw previously provided consent.

Right Not to Be Subject to Certain Automated Decisions

Where applicable.

 

13. Data Subject Request Procedure

To submit a privacy request, please contact:

Email: [Privacy Email Address]

Please include sufficient information to verify your identity and locate the relevant records.

We may request additional information necessary to verify your identity before processing a request.

We respond to valid requests within the timelines required by applicable law.

We maintain records of DSR requests only to the extent necessary to:

• Verify compliance obligations
• Prevent fraud
• Demonstrate accountability

DSR records are retained for a limited period and are subject to data minimisation principles.

 

14. Security Measures

We implement reasonable technical and organisational measures to protect personal data, including:

• Access controls
• Encryption where appropriate
• Secure hosting infrastructure
• Monitoring and logging
• Regular security reviews

No system can guarantee absolute security, but we take appropriate measures to reduce risk.

 

15. Children’s Privacy

Our services are not directed to children under the age required by applicable law.

We do not knowingly collect personal information from children without appropriate legal basis or parental authorisation where required.

 

16. Third-Party Websites

Our website may contain links to external websites.

We are not responsible for the privacy practices, content, or security of third-party websites.

Users should review the privacy policies of any external sites they visit.

 

17. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

Changes become effective upon publication on this website unless otherwise stated.

We encourage users to review this Privacy Policy periodically.

 

18. Contact Information

For privacy-related enquiries, complaints, or requests:

PhilonBrown Nigeria Limited
Email: info@philonbrown.com
Address: 13 Jere Street, Garki Abuja
Telephone: +2348160561605

If you are dissatisfied with our response, you may have the right to lodge a complaint with the relevant data protection authority in your jurisdiction.